Privacy. Security. Experts United.
The software for data protection officers: multi-client capable, web-based and secure!
Automate your data protection management and serve more customers in less time.
Robin Data's data protection software is a software for data protection officers. Designed and developed as Privacy Management Software (DSMS software), you can serve your clients more efficiently and save time. Lawyers and data protection officers from our partner network know your needs and have translated them into a software solution.
Especially with the multi-client-capable Cockpit for Data Protection Officersrs, your customers' data protection documentation is always just a click away. As a Data Protection Officer, you reduce your support costs and increase your potential enormously.
Advantages
With only one login you have all your clients in view. Switch between different clients in seconds without having to log in and out. So you have all the information at a glance, see the status of activities and can respond to requests.
Work together with your customers to implement data protection requirements. Set activities for your customers, check work results, document processes and clarify queries in the software.
Implement the requirements of the GDPR in a legally compliant, digital and automated manner in a short time. Use data protection documents (e.g. processing activities, TOMs, deletion classes) created by data protection officers and lawyers.
You can use the data protection software immediately without installation. We develop it in Germany, your data and the data of your customers are stored in an ISO / IEC 27001 certified data center. Robin Data is also ISO 9001 and ISO 27001 certified.
Our data protection software is already available in nine languages, data protection documents (such as processing activities, TOMs, deletion classes) are integrated in translation. This allows you to offer even more service to your international customer base.
You can track all activities of your customers in the DSMS software. In release workflows, you document ISO 9001-based release processes. The audit-proof functions of our software are constantly being expanded.
See all the companies you serve in one central location. Relevant customer information such as industry, location or contract term can be recorded at a glance.
With Robin Data's DSMS software, you can switch between your clients' accounts easily and quickly. This means that joint collaboration with companies is always just a click away.
With Robin Data software, data protection is made easy. Set activities for your customers. See on the dashboard which activities are already done or where customers need your assistance. Edit the register of processing activities together or support them with the data protection impact assessment.
BECOME A PARTNER NOW AND BENEFIT!
DPO cockpit included - All your customers in view
Attractive graduated prices for software licenses
Networking and exchange in the competence network
Organisations have one or more sites with responsible staff. Personal data is exchanged between sites within and outside the EU. Capture these data flows digitally in Robin Data and ensure legal protection.
Determine which persons are involved in your data protection documentation and implementation. Define which persons are part of your data protection organization who further develop your data protection in the company.
Define which persons are part of your data protection organization and handle data protection in the company. Complete the appointment information for your data protection officer.
The register of processing activities is the central document for demonstrating data protection in an organisation in accordance with Art. 30 GDPR. It is therefore mandatory for any type of organisation. Manage this directory digitally based on thousands of templates in Robin Data.
A Data Protection Impact Assessment (DIA) assesses the risks of data processing to data subjects' freedoms in a processing activity. Carry out this assessment digitally and guided by Robin Data in accordance with Article 35 of the GDPR.
Organisations cooperate with external contacts outside the organisation. Under data protection law, the transfer of personal data with these contacts must be specifically regulated in some cases. Document this transfer digitally in Robin Data.
Perform a country-specific analysis with Robin Data and manage External Contacts services digitally, enabling a dedicated legal assessment of data flows and their protection class per service.
Personal data must be deleted regularly or at the request of the data subjects. Create and manage deletion classes and deletion rules according to DIN 66398 in Robin Data. Document deletion processes in compliance with the law
In data protection, in addition to internal processes, cooperation with external contacts must also be legally compliant. Manage contracts with digital in Robin Data Create activities to check e.g. order processing contracts.
Document the analysis and management of data security in the company with Robin Data, also specifically for processing activities. Robin Data provides you with templates and ideas for measures for typical technical and organisational measures in your industry.
Robin Data offers daily free demos of Robin Data software. Our experts are available to answer your questions, completely free of charge and without obligation. Sign up for our demos and get an overview of our data protection software.
Attractive discounts for partners in the Robin Data network.
LICENSE
Number of locations of your company
Users of the software
Print function
data protection impact assessment
Languages of the Robin Data Software
Test
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1
2
monolingual²
Starter
€ ¹
1
3
monolingual²
basic
€€ ¹
2
10
monolingual²
professional
€€€ ¹
5
20
multilingual²
¹ The term of the subscription is 1 month with monthly payment, with a notice period of 1 day before the end of the term date. The licence is booked in the software. Non-profit associations and start-ups can receive a discount on the licence fee upon request.
² Currently available languages: German, English, French, Italian, Spanish, Dutch, Portuguese, Polish, Russian
BENEFIT FROM ATTRACTIVE DISCOUNTS
DPO cockpit included - All your customers in view
Attractive graduated prices for software licenses
Networking and exchange in the competence network
In cooperation with lawyers and data protection officers, we have integrated a large number of processing activities, data types, data categories, legal bases, TOMs and much more into the data protection software for External data protection officers incorporated. As a data protection officer, you can access this data. Enter the industry of your customer, the applicable data is automatically stored and must only be selected and adjusted.
The software for data protection officers
Learn in the one-hour appointment how Robin Data works and how you can work more time-efficiently. Ask your questions from the user's point of view.
| Online | 1 hour | Free of charge |
What is data protection management software?
A data protection management software like the Robin Data Software is a digital solution to support data protection officers and helps to implement the operational or regulatory data protection step by step and to control the compliance with the GDPR. In the software, you have access to templates, samples and documents, such as processing activities or technical-organisational measures, which are the standard for your industry. In the software, you create accesses for all internal and external persons of the data protection organisation and can assign and jointly edit tasks. Each of the so-called activities is automatically documented and included in the activity report. By documenting your data protection measures, you are able to provide information to the data protection supervisory authority.
What are the benefits of data protection management software?
The main advantage of using a data protection management software is, that for almost every industry the necessary data protection and data security measures are available in the software. Unlike many other data protection solutions, these templates (e.g. TOMs, processing activities, deletion classes) are complete and detailed so that they can withstand an audit by a data protection supervisory authority. In addition, the collaborative approach enables the cooperation of all relevant persons. The implementation of data protection can be managed centrally and clearly, by maintaining the processing activities, deletion classes, activities or TOMs relevant for your company, the record of processing activities, the erasure concept or the activity report is automatically created and maintained.
For whom is data protection software suitable?
The data protection software is suitable for internal as well as external data protection officers who want to implement data protection measures in a structured manner and at the same time document them in compliance with the GDPR. The data protection management software from Robin Data can also be used regardless of the size of the company, depending on the data protection requirements, Robin Data offers different licenses.
How does working with data protection software work?
The data protection software is web-based, which means that you only need internet access and can work with the data protection software from anywhere. Robin Data's data protection software is a Software as a Service (SaaS) solution, which means that you can access the software from your endpoint device and then be guided step-by-step through the features and tasks to achieve the appropriate level of data protection for your organisation.
A clear dashboard gives you an overview of all data protection processes, and the menu navigation and functions are designed intuitively. You are guided step by step through all necessary applications. To get a first impression of the data protection software, we offer free demos several times a week where you can clarify your questions. For further questions, the data protection officers and lawyers from the Robin Data network are at your disposal.
How does the industry filter of the data protection software work?
Robin Data's data protection software knows the industry standard, as we have already implemented many different industries in our templates (e.g. TOMs, processing activities, deletion classes). This means that you can easily filter the data protection content according to your industry and only include what you need in your data protection documentation.
I want data protection management software that minimises my liability risks as a managing director?
Robin Data stands by its customers with high expertise. On the one hand, we already offer the highest quality templates a data protection documentation on the market. On the other hand, we always take on detailed elaborations. This effectively minimises risks.
When does it make sense to work with data protection management software?
Working with a data protection management software is worthwhile for every company and authority that wants to implement data protection in a structured and GDPR-compliant manner. The use of data protection management software is particularly useful if you process personal data automatically.
I already have a data protection documentation or a data protection software but would like to change. Is that possible?
Of course it is possible. Robin Data migrates existing data protection documentation based on our templates. Reach out to us.
Can data protection content be entered in the data protection management software?
Data protection content such as processing activities, TOMs or erasure classes can be added to the data protection management software at any time. We even offer customers of our data protection management software to fill in missing content through our data protection experts. For this purpose, we take your question and provide you after consultation the missing contents ready for import into your client globally within one working day.
Do I have a specific contact person for questions about the data protection management software?
We provide each customer with weekly updated information about data protection through a range of services, such as online meetings and newsletters. In our active community you can ask questions at any time free of charge, which are then answered by experts.
Every customer has the possibility to contact Robin Data to have missing content added. We will do this, if it is relevant for all customers, free of charge. Depending on the tariff booked, a corresponding support is included.
If assistance advice is needed, Robin Data customers can always turn to the regional Robin Data partners. This saves you from having to search around for up-to-date information on countless websites where you cannot even be sure that the information is correct and as fresh as a daisy. We summarise the most important things for you
How is the quality of the templates and data protection content in the data protection management software?
At Robin Data we place the highest value on quality with the claim to have the appropriate, correct and complete activities available for all industries. In doing so, we also orientate ourselves to the different erasure periods associated with the various processes.
As granular as necessary, as modular as possible, our processing activities provide a solid basis for easily and quickly creating the necessary data protection impact assessments. In addition, we provide each processing activity with specific legal bases if the actual purpose is processing in accordance with the legal requirements.
These special legal bases are certainly one of our unique selling points. The integrated risk assessment as well as the integration of external recipients, services and contracts coupled with special TOMs, which ensure the processing of personal data in the process, is certainly unique. Of course, if necessary, we have also supplied the legitimate interest right away.
Where is the data protection management software developed and hosted?
The data protection management software of Robin Data is completely developed by Robin Data GmbH with headquarters in Merseburg / Leipzig. All contact persons for the data protection software are also located in Germany. The data protection management software is hosted in Frankfurt and is certified according to ISO standards.
In addition, Robin Data GmbH has also been ISO 27001 and ISO 9001 certified by TÜV Süd since 2021.
Is it possible to request new functions for the data protection management software?
The focus of the development of our data protection management software is strongly on our customers, if you need new features, you can find them in our Data Protection Community. We often consider requested features when planning and developing our privacy software to provide you with an end-to-end service experience and look forward to receiving your requests.
Record of processing activities
data protection impact assessment
erasure concept
