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The software for data protection officers: multi-client capable, web-based and secure! Automate your data protection management and serve more clients in less time.
Robin Data ComplianceOS® is a software platform for implementing compliance, data protection and information security and other compliance fields. The compliance field data protection is a component of Robin Data ComplianceOS® and a software for data protection officers. Designed and developed as Data Protection Management Software (DSMS software), Robin Data ComplianceOS® allows you to serve your clients more efficiently and save time. Lawyers and data protection officers from our partner network know your needs and have translated them into a software solution.
Especially with the multi-client-capable Cockpit for Data Protection Officersrs, your customers' data protection documentation is always just a click away. As a Data Protection Officer, you reduce your support costs and increase your potential enormously.
Advantages
With only one login you have all your clients in view. Switch between different clients in seconds without having to log in and out. So you have all the information at a glance, see the status of activities and can respond to requests.
Work together with your customers to implement data protection requirements. Set activities for your customers, check work results, document processes and clarify queries in the software.
Implement the requirements of the GDPR in a legally compliant, digital and automated manner in a short time. Use data protection documents (e.g. processing activities, TOMs, deletion classes) created by data protection officers and lawyers.
You can use the data protection software immediately without installation. We develop it in Germany, your data and the data of your customers are stored in an ISO / IEC 27001 certified data center. Robin Data is also ISO 9001 and ISO 27001 certified.
Our data protection software is already available in nine languages, data protection documents (such as processing activities, TOMs, deletion classes) are integrated in translation. This allows you to offer even more service to your international customer base.
You can track all activities of your customers in the DSMS software. In release workflows, you document ISO 9001-based release processes. The audit-proof functions of our software are constantly being expanded.
See all the companies you serve in one central location. Relevant customer information such as industry, location or contract term can be recorded at a glance.
With Robin Data's DSMS software, you can switch between your clients' accounts easily and quickly. This means that joint collaboration with companies is always just a click away.
With Robin Data ComplianceOS®, your clients' data protection is easily implemented. Set activities for your customers. See on the dashboard which activities have already been completed or where clients need your assistance. Edit the register of processing activities together or support them in the data protection impact assessment.
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Robin Data ComplianceOS
Define locations, responsible employees and persons of the data protection organisation.
Document responsible persons, representatives and compliance contacts.
Import and manage relevant processing activities digitally.
Use individual forms to document and classify evidence in a selective manner.
Use individual forms to document and classify contracts in a selective manner.
Create extinguishing classes and rules according to DIN 66398, document extinguishing processes.
Assess risks to data subjects from your processing activity step by step using a questionnaire.
Document impact assessments carried out and measures implemented.
Import and manage relevant TOMs and demonstrably reduce risks.
Import relevant policies as well as programmes, edit related controls and entities.
Plan internal and external audits and involve all stakeholders in carrying out the audit process.
Address identified risks through individual risk assessments, manage risk reduction activities.
Request a quote for Robin Data ComplianceOS®
We will be happy to provide you with an offer that suits your needs.
In cooperation with lawyers and data protection officers, we have integrated a large number of processing activities, data types, data categories, legal bases, TOMs and much more into the data protection software for External data protection officers incorporated. As a data protection officer, you can access this data. Enter the industry of your customer, the applicable data is automatically stored and must only be selected and adjusted.
We are happy to help you with your requests. Use the contact form below and we will get in touch with you as soon as possible.
If you prefer a live demo, we will be happy to show you in person how you can use Robin Data ComplianceOS® for your needs. To do this, first book a short get-to-know-you meeting.
What is data protection management software?
A data protection management software like the Robin Data Software is a digital solution to support data protection officers and helps to implement the operational or regulatory data protection step by step and to control the compliance with the GDPR. In the software, you have access to templates, samples and documents, such as processing activities or technical-organisational measures, which are the standard for your industry. In the software, you create accesses for all internal and external persons of the data protection organisation and can assign and jointly edit tasks. Each of the so-called activities is automatically documented and included in the activity report. By documenting your data protection measures, you are able to provide information to the data protection supervisory authority.
What are the benefits of data protection management software?
The main advantage of using a data protection management software is, that for almost every industry the necessary data protection and data security measures are available in the software. Unlike many other data protection solutions, these templates (e.g. TOMs, processing activities, deletion classes) are complete and detailed so that they can withstand an audit by a data protection supervisory authority. In addition, the collaborative approach enables the cooperation of all relevant persons. The implementation of data protection can be managed centrally and clearly, by maintaining the processing activities, deletion classes, activities or TOMs relevant for your company, the record of processing activities, the erasure concept or the activity report is automatically created and maintained.
For whom is data protection software suitable?
The data protection software is suitable for internal as well as external data protection officers who want to implement data protection measures in a structured manner and at the same time document them in compliance with the GDPR. The data protection management software from Robin Data can also be used regardless of the size of the company, depending on the data protection requirements, Robin Data offers different licenses.
How does working with data protection software work?
The data protection software is web-based, which means that you only need internet access and can work with the data protection software from anywhere. Robin Data's data protection software is a Software as a Service (SaaS) solution, which means that you can access the software from your device and then be guided step-by-step through the functions and tasks to achieve an appropriate level of data protection specifically for your organisation.
A clear dashboard gives you an overview of all data protection processes, and the menu navigation and functions are designed intuitively. You are guided step by step through all the necessary applications. In order to get a first impression of the data protection software we offer free demos several times a week where you can clarify your questions. For further questions, the data protection officers and lawyers from the Robin Data network are at your disposal.
How does the industry filter of the data protection software work?
Robin Data's data protection software knows the industry standard, as we have already implemented many different industries in our templates (e.g. TOMs, processing activities, deletion classes). This means that you can easily filter the data protection content according to your industry and only include what you need in your data protection documentation.
I want data protection management software that minimises my liability risks as a managing director?
Robin Data stands by its customers with high expertise. On the one hand, we already offer the highest quality templates of data protection documentation on the market. On the other hand, we take over detailed elaborations at any time. This effectively minimises risks.
When does it make sense to work with data protection management software?
Working with a data protection management software is worthwhile for every company and authority that wants to implement data protection in a structured and GDPR-compliant manner. The use of data protection management software is particularly useful if you process personal data automatically.
I already have a data protection documentation or a data protection software but would like to change. Is that possible?
Of course it is possible. Robin Data migrates existing data protection documentation based on our templates. Reach out to us.
Can data protection content be entered in the data protection management software?
Data protection content such as processing activities, TOMs or deletion classes can be added to the data protection management software at any time. We even offer customers of our data protection management software the option of having missing content filled in by our data protection experts. data protection experts. For this purpose, we take your question and provide you after consultation the missing content ready for import into your client globally within one working day.
Do I have a specific contact person for questions about the data protection management software?
We provide each customer with weekly updated information about data protection through a range of services, such as online meetings and newsletters. In our active community you can ask questions at any time free of charge, which are then answered by experts.
Every customer has the possibility to contact Robin Data to have missing content added. We will do this, if it is relevant for all customers, free of charge. Depending on the tariff booked, a corresponding support is included.
If advice or help is needed, Robin Data customers can always turn to the regional Robin Data partners. This saves you from searching for up-to-date information on countless websites where you can't even be sure whether the information is correct and up-to-date. We summarise the most important information for you
How is the quality of the templates and data protection content in the data protection management software?
At Robin Data we place the highest value on quality with the claim to have the appropriate, correct and complete activities available for all industries. In doing so, we also orientate ourselves to the different erasure periods associated with the various processes.
As granular as necessary, as modular as possible, our processing activities provide a solid basis for easily and quickly creating the necessary data protection impact assessments. In addition, we provide each processing activity with specific legal bases if the actual purpose is processing in accordance with the legal requirements.
These special legal bases are certainly one of our unique selling points. The integrated risk assessment as well as the integration of external recipients, services and contracts coupled with special TOMs, which ensure the processing of personal data in the process, is certainly unique. Of course, if necessary, we have also supplied the legitimate interest right away.
Where is the data protection management software developed and hosted?
The data protection management software of Robin Data is completely developed by Robin Data GmbH with headquarters in Merseburg / Leipzig. All contact persons for the data protection software are also located in Germany. The data protection management software is hosted in Frankfurt and is certified according to ISO standards.
In addition, Robin Data GmbH has also been ISO 27001 and ISO 9001 certified by TÜV Süd since 2021.
Is it possible to request new functions for the data protection management software?
The focus of the development of our data protection management software is strongly on our customers, if you need new features, you can find them in our Compliance Community We often consider requested features when planning and developing our privacy software to provide you with an end-to-end service experience and look forward to receiving your requests.
The Robin Data GmbH team will advise you on our solutions without obligation and free of charge and answer your questions by phone or e-mail.
In the one-hour appointment, we present a function of our software solutions, such as the deletion concept or the TOMs, to you in detail.
Information Robin Data solutions, events and developments in compliance, data protection and information security.
Find out more about the functions of our Robin Data software and legal texts in the area of data protection in our Help Centre.
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