In a first Familiarisation meeting with Robin Data we take a closer look at your requirements and then arrange a suitable follow-up appointment with you. In this follow-up appointment, we will advise you without obligation on the topic of data protection audits and the scope of your requirements. In preparation for the data protection audit, the existing components of the documentation and the guidelines used in the management system are queried on the basis of a list of requirements.
Ensure that your organisation complies with the applicable data protection laws and regulations, such as the GDPR.
Receive a non-binding offer, individually tailored to the needs and size of your organisation.
Identify vulnerabilities and take action. Minimise risks and data breaches.
After checking your data protection compliance, you will receive a report including a prioritised list of measures.
Data protection audit carried out by Robin Data
The implementation of Data protection and the General Data Protection Regulation, is binding for all EU member states and can seem complex and time-consuming for companies. We recommend implementing the GDPR in a structured and sustainable manner by means of a data protection management system. In order to obtain an overview of your company's data protection situation, an inventory in the form of a data protection management system is necessary. data protection audits according to the GDPR is a first important step on the way to a data protection management system.
By means of the data protection audit, the current status of your data protection analysed and documented in order to Conformity of implemented data protection measures check possible Identify risks and others to derive recommendations for action.
On the basis of the results you gain a guide to optimisation your corporate data protection concept and reduce the risk of fines. Increase the competitiveness of your company and benefit from the practice-oriented auditing of your company.
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Robin Data ComplianceOS® data protection audit
Five steps for more clarity in the area of data protection
In the as-is-analysis, all controllers and existing data types in the company are identified and existing data processing procedures are analysed.
These processes are reviewed to determine whether the processing of personal data in the company complies with the statutory provisions corresponds. In other words, with regard to e.g. origin, storage, purpose of the processing or deletion periods. As a rule, companies always have industry-typical core processes and processes in the areas of marketing / human resources, accounting, sales and IT.
This is followed by an assessment by our experts as to whether the data protection measures already taken are complete, in compliance with data protection requirements and whether the protective measures taken are appropriate. An assessment is made of risks and need for optimisation.
In doing so, our experts also address processes with particularly high risks for GDPR violations to demonstrably reduce your risk of fines and liability. For these processes, higher protection levels are defined and, in the further course, technical and organisational measures (TOM) are developed.
The results of the analysis are concrete recommendations for action, in order to eliminate the data protection deficits between actual and target. The defined measures can be, for example, an adjustment of consent and data protection declarations, establishment of a deletion concept or technical-organisational measures. Your company will receive this analysis in the form of documentation and a summary as a audit report.
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FAQ data protection audit
What is a data protection audit?
A data protection audit is to be understood as an auditing process in which the compliance with and implementation of the GDPR in your company is checked. In the process, the current state of your data protection concept in the company is identified and compared with the legal requirements. A data protection audit can be carried out as part of a review by a supervisory authority or by a company in preparation for such a review.
On the basis of recommendations for action, it is possible for you to optimise data protection in your company.
With the final documentation, you also fulfil your accountability obligation according to the GDPR.
Why and when is a data protection audit useful?
In principle, every company should conduct data protection audits at regular intervals. Only through regular reviews and optimisation of the data protection management system can data protection compliance in accordance with the GDPR be guaranteed. A data protection audit helps to identify and eliminate gaps in data protection. This not only avoids fines and the loss of customers, but also improves the competitiveness of your company.
What are the requirements for a data protection audit?
The basis of the audit is a written agreement between your company and Robin Data. This is followed by an inventory, definition of data protection objectives, establishment of a data protection management system as well as an assessment of the data protection measures already implemented by Robin Data. You do not need to have established a complete data protection management system to carry out a data protection audit.
How is it checked whether the requirements of the GDPR are implemented?
Companies can be audited in terms of data protection law by means of a data protection check. Checklists based on the Data Protection Regulation (DSGVO), the Federal Data Protection Act (BDSG) and other important regulations for your company enable an on-site review. This is accompanied by an analysis of the legal basis, the existing documents and an evaluation of the website in terms of data protection law. If this reveals any weaknesses, prioritised recommendations for remedial action are given.
What is the difference between a data protection audit and a data protection consultancy?
A data protection audit is a possible area of data protection consulting by Robin Data. However, a data protection consultation can also refer to a specific issue, whereas a data protection audit always contains the same steps. The data protection audit takes a holistic view of the established data protection management system and is aimed at a lasting improvement of the data protection organisation within the company or authority.
Which companies should have data protection audits carried out?
A data protection audit is not only suitable for reviewing the data protection management system in your company, but also offers a good opportunity to get started with data protection in the first place.
In principle, data protection audits are recommended for all companies of any size that process personal data. Especially if there are indications of possible hacker attacks, if there are other doubts about IT security or if personal data requiring special protection is processed. In addition, the more extensive the personnel management and thus the processing of employee and applicant data, the more urgently a data protection audit should be carried out.
A decisive role is also played by the respective specifics in the company and the associated measures for the protection of personal data in the respective departments of the company.
Who needs an audit report?
With an audit report, your company fulfills its accountability obligations under the GDPR. By documenting and justifying your data protection concept or data protection management system, you safeguard yourself against supervisory authorities and at the same time have a guideline for further procedures to achieve a high level of data protection.
How long does a data protection audit take?
How long a data protection audit takes depends on factors such as your company size and individual process structures. Unless otherwise agreed between you and the data protection auditor, you should plan for two full working days. You will receive an exact statement on the duration of a data protection audit with Robin Data after the free initial consultation.
What does a data protection audit cost?
The costs for the data protection audit are strongly dependent on the size, the already implemented data protection measures and the amount of processing processes of the company. On the other hand, it must be taken into account whether and to what extent support from Robin Data is to be provided for the creation of the required data protection measures and documentation.
We therefore refer to our free initial consultationin which the requirements are clarified. Subsequently, you will receive a non-binding offer, which is specifically adapted to your needs.
Who can carry out the data protection audit?
Data protection audits can be carried out by in-house staff as well as by external auditors. The decisive factors are appropriate qualifications and professional training. In most cases, data protection officers, data protection coordinators or IT security officers who have additional certification (TÜV, DEKRA or Bitkom) carry out audits.
It is often advisable to use external auditors, as they bring many advantages, such as an objective view of the company (without operational blindness). The law states on the subject of data protection audits that auditing must be carried out by independent experts. A number of auditing institutions offer to carry out these services or to advise the company in question.
Robin Data offers your company TÜV / DEKRA certified data protection experts throughout Germany who can perform a data protection audit at your company. Request a free initial consultation.
How can I request a data protection audit?
If you are interested in a data protection audit, you can request a free initial consultation. In this, you discuss the requirements specifically for your company with an expert. You will then receive a non-binding offer that is tailored to your needs.
How can you contact us?
Please feel free to contact us free of charge on +49 (0)3461 479236-0. Or you can reach us via our Contact form.
Selected customer opinions
What customers say about Robin Data GmbH
The software offers a very good structure to systematically deal with all relevant data protection issues. Due to all the templates, the process of GDPR implementation is simplified and time-saving.
At this point we would like to thank you again for the good cooperation.
Bulky topic well described, communicated and implemented.
We work together with Prof. Dr. Andre Döring and are happy to recommend him to others.