Customer Story Landessportbund Sachsen-Anhalt e.V.

"Thanks to Robin Data's expertise, we feel confident in dealing with the requirements of the GDPR. The close cooperation gives us the certainty that we are always up to date in terms of data protection law. Thanks to the comprehensive solution comprising software and external consulting, we are ideally equipped for the future. We can concentrate on our core business while data protection is guaranteed."

Markus Richter, Saxony-Anhalt State Sports Association

Data protection solutions for our organisation: Legally compliant and customised

The Landessportbund Sachsen-Anhalt e.V. (LSB) decided to work with Robin Data to organise its data protection comprehensively and in a legally compliant manner. The LSB has benefited from several customised services that provide sustainable data protection support.

LSB Saxony-Anhalt e.V.

The Landessportbund Sachsen-Anhalt e.V. (LSB) represents the interests of non-profit sport in Saxony-Anhalt. It organises 374,590 athletes in 3,011 clubs and 51 professional associations. The LSB is committed to integration, gender equality and the promotion of sport in co-operation with the state government.

www.lsb-sachsen-anhalt.de

Location: Halle / Saale

Employees: 374.590

Industry: Sports association

Customer: since 2021

Challenge and starting point

Data protection is a key challenge for organisations such as the Saxony-Anhalt State Sports Association - an association with numerous members and complex requirements. Before commissioning Robin Data, the LSB was confronted with the growing requirements of data protection law and needed independent expertise. In particular, the administration of processing activities, risk management and the delegation of tasks required a structured and reliable solution.

"With Robin Data's software solution, we were able to bring a clear structure to our data protection processes and make collaboration much easier."

Markus Richter, LSB Saxony-Anhalt e.V.

The collaboration with Robin Data

Data Protection Management Software

Before the introduction of the data protection software, the management of personal data at the LSB was predominantly manual and distributed across various systems. This led to a high level of effort in data maintenance and made it difficult to comply with legal requirements.

The introduction of the Robin Data data protection software was an important step for the state sports association to fulfil the requirements of the GDPR and increase the efficiency of its processes at the same time. The centralised collaboration of all persons involved in data protection and the provision of templates specifically for us as an association (e.g. processing activities, TOMs) have led to considerable time savings.

The user-friendly interface and comprehensive functions, such as managing processing activities and carrying out data protection impact assessments or risk analyses, make Robin Data an indispensable tool for data protection in the LSB.

Inventory of the procedure directory

Before the inventory began, the state sports association's register of procedures was already quite extensive, but we wanted to check whether the processing activities were complete and also legally compliant.
are. The first step was a joint review of the existing documentation.

All relevant documents, such as guidelines, procedural instructions and contracts, were scrutinised and evaluated. Robin Data gained an overview of the LSB's procedures and processes through discussions with the employees responsible for data processing. In addition, a review of the IT systems used was carried out.

The focus here was on identifying the systems in which personal data is stored and processed. Finally, the identified processes and IT systems were systematically compared with the requirements of the General Data Protection Regulation.
(GDPR) and other relevant legal provisions.

As a result of this analysis, existing processing activities were optimised and missing processing activities were added. We particularly like the fact that the procedure directory is digitally mapped in Robin Data ComplianceOS. This gives us a centralised overview of all processing activities.

Appointment as external data protection officer

In view of the growing complexity of data protection law and limited internal resources, the state sports association decided to commission an external data protection officer from Robin Data GmbH.

This organisation is responsible for the comprehensive management of all data protection issues and supports the state sports association in ensuring compliance with legal provisions.

The tasks of the external DPO at our organisation have so far included providing advice on data protection issues, conducting training courses, carrying out data protection impact assessments and supporting projects in which personal data is processed.

Thanks to the external expertise, the LSB was able to ensure compliance, minimise risks and raise employee awareness of data protection.

"Our contact person and DPO at Robin Data understands the special features of our association. His advice is not only technically competent, but also practice-orientated."

Markus Richter, LSB Saxony-Anhalt e.V.

Project partner

LSB Saxony-Anhalt e.V.
Markus Richter
+49 (0) 345 5279140
richter@lsb-sachsen-anhalt.de

Robin Data GmbH
Prof. Dr. Andre Döring
+49 (0) 3461 479236-0
info@robin-data.io

About Robin Data
Robin Data GmbH is a leading legal tech company for the digital management of compliance processes and their automation (compliance automation) in complex and regulated organisations. For this purpose, Robin Data GmbH customers use the highly secure, proprietary and data protection-compliant software-as-a-service platform "ComplianceOS®" (Compliance Operating System).