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Appoint our external data protection officers: fulfilment of tasks in accordance with Article 39 GDPR. Our data protection officers advise data controllers on setting up and operating a data protection management system.
Implement the requirements of the GDPR in a legally compliant manner, customised to your needs and in a short time.
Work together on the implementation of your data protection in one place, with all those responsible.
Elaborate concepts for data protection provide you with sustainable competitive advantages.
Our consultants support you in all areas, from TOMs to the register of processing activities.
Benefit from legally compliant, always up-to-date and industry-specific content on the Data protection and information security! So offers you a external data protection officer of Robin Data maximum security for your data protection.
Would you like to place the topic of data protection permanently in professional hands? Order an external data protection officer from Robin Data who will provide you with industry-specific and regional support!
Robin Data's external data protection officers form a large Network of qualified and experienced data protection experts throughout Germany. This means that we are on site with you and can advise you personally. Our data protection consulting is characterized above all by practical solutions off.
Data protection officers advise company management at eye level
Thanks to the many years of experience of our data protection officers, they discuss challenges, measures and the operation of a tailor-made data protection management system with those responsible in your organisation.
Included services after order
Robin Data's certified data protection officers develop and monitor your data protection management system (DSMS). In close coordination with your management and other persons of the data protection organisation, the current status of data protection in your organisation is determined on the basis of an inventory and corresponding measures specifically for your company developed.
Legal components of data protection documentation, such as the directory of processing activities or the deletion concept, are set up and other accountability and documentation obligations are established in compliance with the GDPR. Our data protection officers raise awareness among your employees, act as an interface to the supervisory authority and are your individual contact for questions.
Position as external DPO in accordance with Article 38 GDPR
Advice for those responsible and involved
Monitoring compliance with data protection rules
Information on innovations, resolutions and judgements in data protection law
Interface to the supervisory authority and advice on communication
Definition of the necessary persons within the data protection organisation
Check and, if necessary, adapt the privacy policy
Drawing up the register of processing activities
Inclusion of necessary data protection impact assessments
Inclusion of necessary contracts for order processing
Checking data security and defining a customised action plan
Creation of a deletion concept including retention periods
Initiation of training courses on data protection
Inclusion of the necessary information requirements
External data protection officers bring in-depth data protection expertise and experience and can therefore usually advise on pragmatic solutions.
Thanks to their experience, external data protection officers are usually much quicker in implementing data protection and are familiar with suitable templates, tools and best practices.
External data protection officers can provide more impartial advice, and process optimisations by external consultants are usually more recognised and better accepted.
It is often easier to appoint an external data protection officer as a consultant for the company; an external specialist is available to the company with expertise.
External data protection officers must first familiarise themselves with the company structures and get to know the processes and contacts.
Internal data protection officers usually have to implement data protection alongside their normal duties in the company. Time resources for this are usually scarce and progress is usually slower as a result.
Technical knowledge on data protection often has to be acquired first. In addition, the internal Data Protection Officer usually lacks the exchange with other Data Protection Officers in their industry.
The internal data protection officer is rather unpopular. Uncomfortable questions about established processes are unfortunately part of the job.
Hiring a suitable candidate as an internal data protection officer with extensive expertise and many years of professional experience is difficult.
Internal Data Protection Officers know their organisation well, are familiar with company processes and have quick access to the relevant contact persons.
Request an Robin Data Services offer
We will be happy to provide you with an offer that suits your needs.
Combine your desired products and compliance fields
Implement GDPR-compliant documentation, use templates
Establish standards, increase information security
Improve processes, increase effectiveness and efficiency
Increase legal certainty and reduce liability risks
Identify, assess and manage risks
Assess protection needs and minimise failures
Conduct audits, continuously improve processes
Establish a court-proof reporting office for whistleblowers
Keeping an eye on key figures, evaluating performance
Record supplier risk, avoid grievances
Optimise workflows and automate processes
Connecting external systems and interacting across the board
Manage employee health and safety
Minimise environmental risks and raise environmental awareness
Data Protection Officer
Robin Data's data protection officers keep an eye on all relevant processes and take appropriate precautions.
A data protection officer thus relieves the burden on management and reduces the liability risk enormously
We wanted a modern and digital implementation of our data protection management system. Robin Data convinced us with the functions, the many templates, the automation options and the very competent and friendly service as well as the cooperation with a partner nearby.
For us as a specialist in learning transfer and sustainable change, the topic of data protection is fundamental. That is why we are very happy to know that this important topic is in good hands with Robin Data. This allows us to focus fully on the needs of our customers.
Compliance with data protection in accordance with the EU's General Data Protection Regulation is a matter of fact for us - this is how we want to offer our guests a trusting environment to relax in and a home away from home. In order to correctly implement the specific requirements in service management, we worked with Mr. Döring from Robin Data. We are happy to recommend him.
Does it all have to be implemented?" customers ask us. Since Robin Data, a lot has changed for us in the argumentation. Because so much has been prepared and automated, we suddenly have valuable time resources to deal with individual data protection issues at the customer.
The topic of data protection is of great importance in all divisions of the WENZEL Group with regard to the trustworthiness towards our customers as well as our employees. With the increasing digitalization of our processes as well as our products, the need for protection and security of the same increases in addition to the actual data volumes. At this point, we would like to thank Prof. Dr. Andre Döring for his excellent cooperation.
We would like to thank Robin Data and especially Wolfgang Evers for the professional implementation and continuous maintenance of our privacy policy according to DSGVO.
As a medium-sized company, data protection is very important to us. However, we often do not have the resources to take care of it accordingly. Robin Data takes the burden off us. With the help of the Robin Data software we work very closely and efficiently together. A big thank you to Professor Döring and his team!
With Robin Data I can efficiently serve all clients in a legally compliant manner. The integrated templates allow very efficient work, which makes every client happy! Keep it up - great support!
Do you prefer to solve data protection internally?
Let ComplianceOS® guide you through all the requirements of the GDPR. Robin Data always provides you with the right tool, starting with the implementation of the record of processing activities, the identification of necessary data protection impact assessments, the implementation of technical and organisational measures and the fulfilment of documentation obligations.
Who must appoint a data protection officer?
The obligation to appoint a data protection officer applies in accordance with GDPR primarily to public authorities and public bodies. But also companies whose core activity is the particularly extensive processing of personal data or the processing of special categories of data (in accordance with Article 9 and the 10(GDPR), must appoint a data protection officer in accordance with the GDPR. (see Article 37 GDPR)
An opening clause in the GDPR offers each member state the opportunity to create stricter conditions for the appointment of an in-house data protection officer. In the new Federal Data Protection Act, for example, Germany has, among other things, regulated the obligation to appoint company data protection officers more strictly than in the GDPR.
For example, the appointment of a data protection officer pursuant to Art 38 BDSG is mandatory for all companies in Germany, provided that at least 20 employees (Federal Council decision on 20 September 2019) constantly deal with the automated processing of personal data.
In summary, as a private company, it is easy to assess whether the appointment of a data protection officer is necessary on the basis of three criteria. If at least one of the three criteria applies, there is a legal obligation to appoint a data protection officer. The criteria are:
The intentional or negligent failure to appoint a company data protection officer constitutes an administrative offence subject to a fine.
Even if the company is not subject to the obligation to appoint a data protection officer according to legal requirements, the regulations of data protection law must nevertheless be fully complied with. This poses a particular challenge for smaller companies, as they simply lack data protection expertise. In such cases it makes perfect sense to voluntarily appoint a data protection officer.
When is a company obliged to appoint a data protection officer?
The obligation to appoint a data protection officer applies in accordance with GDPR primarily to public authorities and public bodies. But also companies whose core activity is the particularly extensive processing of personal data or the processing of special categories of data (in accordance with Article 9 and the 10(GDPR), must appoint a data protection officer in accordance with the GDPR. (see Article 37 DSGVO). You can find more information on this in our Wiki article.
Who supports the internal data protection officer in legally complex processes?
In order to support the internal data protection officer, an external data protection officer can be appointed to advise him or her.
What are the tasks of an external data protection officer?
The tasks of an external data protection officer can be divided into the following areas:
1. Internal tasks within the company
2. Cooperation with the supervisory authority
3. Contact point for interested parties
4. Contact person for the company
What requirements must external data protection officers meet?
Can an external data protection officer be appointed for several sites?
Yes, if your company has several locations, a Data Protection Officer can be appointed for several locations. The partner network of Robin Data supports you with experts all over Germany.
Are Data Protection Officers personally responsible for compliance with the GDPR?
No, data protection officers are not personally responsible for legal compliance. The company itself is always responsible for data protection. Data Protection Officers have an advisory and supporting role.
Robin Data's experts have many years of industry-specific experience in the field of data protection and work with guaranteed legally compliant content created in cooperation with lawyers.
What happens if you do not appoint an external DPO?
The appointment of an external DPO has been mandatory for many companies for years, yet many companies do not comply with this obligation. The data protection supervisory authorities punish this violation with a data protection fine of up to 50,000 euros.
What requirements must an external data protection officer meet?
When appointing an external data protection officer for your company, you should ensure that the external DPO has the necessary expertise. This means in particular legal / data protection knowledge, but also experience in your industry and company size. Well-qualified data protection officers also have knowledge of information security, quality, project and risk management and possess technical skills that are important in data processing. When making the appointment, ask for proof and certificates of the aforementioned knowledge.
How to become an external data protection officer?
A external data protection officer is appointed by the company. In order to meet the requirements for the position of data protection officer, persons can qualify through certain further training courses. The further training courses are offered as Training or as a University degree .
How can you contact us?
Please feel free to contact us free of charge on +49 (0)3461 479236-0 or reach us via our Contact form.
The Robin Data GmbH team will advise you on our solutions without obligation and free of charge and answer your questions by phone or e-mail.
In the one-hour appointment, we present a function of our software solutions, such as the deletion concept or the TOMs, to you in detail.
Information Robin Data solutions, events and developments in compliance, data protection and information security.
Find out more about the functions of our Robin Data software and legal texts in the area of data protection in our Help Centre.
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