Privacy. Security. Experts United.
The data protection software that automates your data protection documentation.
Legally compliant, industry-specific, time-saving. Visit the demo now or get advice!
SECTOR-SPECIFIC
PRECONFIGURED
PROCEDURE
CATEGORIES OF DATA
IN ACCORDANCE WITH THE GDPR
LEGAL BASIS
DATA PROTECTION LAW &
SPECIFIC RIGHT
LANGUAGES &
AUTOMATIC
TRANSLATOR
DATA TYPES
WITH LEGAL
DELETIONS
INDUSTRIES
COMMERCIAL &
PUBLIC
DEVELOPMENT
LOCATION
GERMANY
PARTNER &
EXPERTS
With Robin Data Software, data protection is made easy. You can use our Data Protection Management Software (DPMS Software) and take care of your data protection documentation in a guided and automated way in a short time.
Select your industry and import privacy content in seconds. Start directly without installation and say goodbye to cumbersome Excel lists.
With Robin Data you simply take care of your data protection yourself
Organisations have one or more sites with responsible staff. Personal data is exchanged between sites within and outside the EU. Capture these data flows digitally in Robin Data and ensure legal protection.
Determine which persons are involved in your data protection documentation and implementation. Define which persons are part of your data protection organization who further develop your data protection in the company.
Define which persons are part of your data protection organization and handle data protection in the company. Complete the appointment information for your data protection officer.
The register of processing activities is the central document for demonstrating data protection in an organisation in accordance with Art. 30 GDPR. It is therefore mandatory for any type of organisation. Manage this directory digitally based on thousands of templates in Robin Data.
A Data Protection Impact Assessment (DIA) assesses the risks of data processing to data subjects' freedoms in a processing activity. Carry out this assessment digitally and guided by Robin Data in accordance with Article 35 of the GDPR.
Organisations cooperate with external contacts outside the organisation. Under data protection law, the transfer of personal data with these contacts must be specifically regulated in some cases. Document this transfer digitally in Robin Data.
Perform a country-specific analysis with Robin Data and manage External Contacts services digitally, enabling a dedicated legal assessment of data flows and their protection class per service.
Personal data must be deleted regularly or at the request of the data subjects. Create and manage deletion classes and deletion rules according to DIN 66398 in Robin Data. Document deletion processes in compliance with the law
In data protection, in addition to internal processes, cooperation with external contacts must also be legally compliant. Manage contracts with digital in Robin Data Create activities to check e.g. order processing contracts.
Document the analysis and management of data security in the company with Robin Data, also specifically for processing activities. Robin Data provides you with templates and ideas for measures for typical technical and organisational measures in your industry.
Robin Data offers daily free demos of Robin Data software. Our experts are available to answer your questions, completely free of charge and without obligation. Sign up for our demos and get an overview of our data protection software.
LIZENZ
Number of locations of your company
Users of the software
Print function
data protection impact assessment
Languages of the Robin Data Software
Test
0 €
1
2
monolingual²
Starter
25 € / month¹
1
3
monolingual²
basic
50 € / month¹
2
10
monolingual²
professional
150 € / month¹
5
20
multilingual²
¹All prices plus the statutory value added tax. The term of the subscription is 1 month in each case with monthly payment, with a period of notice of 1 day before the end of the term date. The booking of the license is done in the software. Non-profit associations and start-ups can receive discounts on the license fee upon request.
²Currently available languages: German, English, French, Italian, Spanish, Dutch, Portuguese, Polish, Russian
With the Data Protection Software of Robin Data you can implement your data protection documentation guided and independently. Our one-hour demos take place several times a week and are free of charge.
record of processing activities
Erasure concept
data protection impact assessment
Contract Manager
Technical-organizational measures
Already in use at over 300 locations
"We work together with Prof. Dr. Andre Döring and recommend him gladly."
Dr. Heike Wenzel
MANAGEMENT VILLA MARBURG
"Bulky subject well described, communicated and implemented."
HEAD OF HFC OFFICE
"At this point, thank you again for your cooperation."
Prof. Dr. Heiko Wenzel-Schinzer
MANAGING DIRECTOR WENZEL GROUP
What is data protection management software?
A data protection management software like the Robin Data Software is a digital solution to support data protection officers and helps to implement the operational or regulatory data protection step by step and to control the compliance with the GDPR. In the software, you have access to templates, samples and documents, such as processing activities or technical-organisational measures, which are the standard for your industry. In the software, you create accesses for all internal and external persons of the data protection organisation and can assign and jointly edit tasks. Each of the so-called activities is automatically documented and included in the activity report. By documenting your data protection measures, you are able to provide information to the data protection supervisory authority.
What are the benefits of data protection management software?
The main advantage of using a data protection management software is, that for almost every industry the necessary data protection and data security measures are available in the software. Unlike many other data protection solutions, these templates (e.g. TOMs, processing activities, deletion classes) are complete and detailed so that they can withstand an audit by a data protection supervisory authority. In addition, the collaborative approach enables the cooperation of all relevant persons. The implementation of data protection can be managed centrally and clearly, by maintaining the processing activities, deletion classes, activities or TOMs relevant for your company, the record of processing activities, the erasure concept or the activity report is automatically created and maintained.
For whom is data protection software suitable?
The data protection software is suitable for internal as well as external data protection officers who want to implement data protection measures in a structured manner and at the same time document them in compliance with the GDPR. The data protection management software from Robin Data can also be used regardless of the size of the company, depending on the data protection requirements, Robin Data offers different licenses.
How does working with data protection software work?
The data protection software is web-based, which means that you only need internet access and can work with the data protection software from anywhere. Robin Data's data protection software is a Software as a Service (SaaS) solution, which means that you can access the software from your endpoint device and then be guided step-by-step through the features and tasks to achieve the appropriate level of data protection for your organisation.
A clear dashboard gives you an overview of all data protection processes, and the menu navigation and functions are designed intuitively. You are guided step by step through all necessary applications. To get a first impression of the data protection software, we offer free demos several times a week where you can clarify your questions. For further questions, the data protection officers and lawyers from the Robin Data network are at your disposal.
How does the industry filter of the data protection software work?
Robin Data's data protection software knows the industry standard, as we have already implemented many different industries in our templates (e.g. TOMs, processing activities, deletion classes). This means that you can easily filter the data protection content according to your industry and only include what you need in your data protection documentation.
I want data protection management software that minimises my liability risks as a managing director?
Robin Data stands by its customers with high expertise. On the one hand, we already offer the highest quality templates a data protection documentation on the market. On the other hand, we always take on detailed elaborations. This effectively minimises risks.
When does it make sense to work with data protection management software?
Working with a data protection management software is worthwhile for every company and authority that wants to implement data protection in a structured and GDPR-compliant manner. The use of data protection management software is particularly useful if you process personal data automatically.
I already have a data protection documentation or a data protection software but would like to change. Is that possible?
Of course it is possible. Robin Data migrates existing data protection documentation based on our templates. Reach out to us.
Can data protection content be entered in the data protection management software?
Data protection content such as processing activities, TOMs or erasure classes can be added to the data protection management software at any time. We even offer customers of our data protection management software to fill in missing content through our data protection experts. For this purpose, we take your question and provide you after consultation the missing contents ready for import into your client globally within one working day.
Do I have a specific contact person for questions about the data protection management software?
We provide each customer with weekly updated information about data protection through a range of services, such as online meetings and newsletters. In our active community you can ask questions at any time free of charge, which are then answered by experts.
Every customer has the possibility to contact Robin Data to have missing content added. We will do this, if it is relevant for all customers, free of charge. Depending on the tariff booked, a corresponding support is included.
If assistance advice is needed, Robin Data customers can always turn to the regional Robin Data partners. This saves you from having to search around for up-to-date information on countless websites where you cannot even be sure that the information is correct and as fresh as a daisy. We summarise the most important things for you
How is the quality of the templates and data protection content in the data protection management software?
At Robin Data we place the highest value on quality with the claim to have the appropriate, correct and complete activities available for all industries. In doing so, we also orientate ourselves to the different erasure periods associated with the various processes.
As granular as necessary, as modular as possible, our processing activities provide a solid basis for easily and quickly creating the necessary data protection impact assessments. In addition, we provide each processing activity with specific legal bases if the actual purpose is processing in accordance with the legal requirements.
These special legal bases are certainly one of our unique selling points. The integrated risk assessment as well as the integration of external recipients, services and contracts coupled with special TOMs, which ensure the processing of personal data in the process, is certainly unique. Of course, if necessary, we have also supplied the legitimate interest right away.
Where is the data protection management software developed and hosted?
The data protection management software of Robin Data is completely developed by Robin Data GmbH with headquarters in Merseburg / Leipzig. All contact persons for the data protection software are also located in Germany. The data protection management software is hosted in Frankfurt and is certified according to ISO standards.
In addition, Robin Data GmbH has also been ISO 27001 and ISO 9001 certified by TÜV Süd since 2021.
Is it possible to request new functions for the data protection management software?
The focus of the development of our data protection management software is strongly on our customers, if you need new features, you can find them in our Data Protection Community. We often consider requested features when planning and developing our privacy software to provide you with an end-to-end service experience and look forward to receiving your requests.
List of processing activities
data protection impact assessment
Erasure concept
In addition to the appointment as external data protection officer, Robin Data offers you numerous other services related to data protection:
