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Compliance management software

ComplianceOS

Organise compliance work in one system, from professional registers and responsibilities to tasks, programmes and controls.

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Operating model

From professional register to traceable work status

ComplianceOS brings professional registers, organisational data and ongoing work into a shared context. Accountable teams can see which records are connected, which tasks are open and how programmes and controls are being implemented.

  1. Structure the working context

    Processing activities, assets, contracts and other professional records are captured consistently.

  2. Assign accountability

    Roles, organisational units and accountable people are maintained on the relevant record.

  3. Connect related records

    Risks can be linked to assets, activities, contracts or protective measures.

  4. Work with controls

    Programmes group assigned controls while applicability, implementation, ownership and assessment remain visible.

  5. Manage the work

    Status, priorities, dates, notes and files show what is complete and where action is required.

Simplified product view

What working in ComplianceOS feels like

A concrete workflow shows how teams prioritise work, handle a control and follow implementation through to its evidence.

ComplianceOS Example organisation · Main entity Sample data
Workspace

What needs attention today

Open tasks, upcoming reviews and missing evidence are visible together, making the team's next priority clear.

open tasks
6
professional reviews
2
dates this week
3
  • ControlReview access rights regularlyReview due 18 October · IT Operations
    Review required
  • EvidenceQ4 review recordNot yet attached to control 5.1
    Outstanding
  • TaskReconcile the access listAccountable: IT Operations
    In progress
Programme

Information Security · Main entity

The selected control keeps applicability, implementation status, accountability and assessment in one working context.

assigned controls
42
implemented
31
deviations
4
  • Control 5.1Review access rights regularlyApplicable · Accountable: IT Operations
    Partly implemented
  • Control 5.2Evidence emergency exercisesApplicable · Accountable: Information Security
    Implemented
  • Control 5.3Update the supplier assessmentApplicable · Major deviation recorded
    Action required
Control context

Review access rights regularly

Accountability, measure, due date and evidence remain connected to the control, showing what is complete and what is still missing.

accountable team
1
connected measure
3
missing evidence
2
  • AccountabilityIT OperationsAssigned for execution and documentation
    Assigned
  • MeasureQuarterly access reviewNext due date: 18 October
    In progress
  • EvidenceQ4 review recordRequired to complete the control
    Outstanding
Outcome of this workflow The next step is unambiguous

Accountability, implementation status, due date and missing evidence are traceable in one place, without separate lists or status enquiries.

Explore this workflow in ComplianceOS

This interactive illustration is a simplified, non-operational product preview using anonymised sample data. It shows confirmed ways of working, but not the complete capability or licence scope.

Capability areas

What you can structure with ComplianceOS

The platform supports recurring tasks across the compliance process. The exact scope depends on the selected compliance fields and the agreed operating model.

Programmes and controls

Manage your own or provided programmes for a defined scope and work through the assigned controls systematically.

Organisation and accountability

Represent sites, roles, responsibilities and participating people transparently.

Risks and measures

Assess risks, prioritise required action and manage measures with accountable owners and deadlines.

Documentation and evidence

Document compliance activities, results and evidence in a structured and accessible way.

Collaboration and tasks

Include internal and external stakeholders in shared workflows and manage open tasks transparently.

Evaluation and governance

Make status and progress visible and provide reliable foundations for decisions and assessments.

The compliance fields, capabilities, interfaces and operating options suitable for your organisation are defined during the initial consultation from both a professional and technical perspective.

Professional domains

Applications in ComplianceOS

ComplianceOS connects shared governance structures with the professional requirements of different compliance domains. Open an application to explore its challenges and relevant capabilities.

Data Protection

Organise processing activities, responsibilities and evidence systematically.

Audit Management

Prepare assessments, document findings and manage follow-up action.

Professional context and selection guidanceFurther information for accountable roles, data protection officers and software selection.

Compliance management software for operational implementation

ComplianceOS is the web-based software-as-a-service product family within the Robin Data Plattform. It helps organisations manage professional registers, organisational data and ongoing compliance work in one system. Responsibilities, connected records, tasks, programmes and controls create a traceable working context.

Its modular structure allows the deployment to follow the compliance fields an organisation actually needs. Data protection, information security and risk management can be organised in a shared operating model while retaining their distinct professional requirements.

Data protection software for accountable roles and data protection officers

As data protection management software, ComplianceOS supports internal and external data protection officers and other accountable roles in implementing and documenting their work systematically. Organisational data, responsibilities and data protection processes are maintained in a traceable context rather than in disconnected files.

For external data protection officers, collaboration across multiple organisations is particularly relevant. The client, role and licensing models available for a particular deployment are confirmed during the initial consultation.

Confirmed capabilities at a glance

Central compliance tasks represented within the platform include:

  • Organisational structure and responsibilities establish clear accountability.
  • Records of processing activities, threshold analyses and data protection impact assessments support key data protection processes.
  • Technical and organisational measures and erasure concepts connect requirements with documented implementation.
  • Evidence, contract management, programmes and controls support ongoing governance and assessment.

Within programmes and controls, teams can define the relevant scope, review assigned controls and record applicability, implementation status, accountability, maturity and conformity. The concrete programmes, standards, maturity models and licence scope available depend on the agreed deployment.

Who is ComplianceOS for?

ComplianceOS is designed for companies, public bodies and other organisations that want to organise compliance work centrally, collaboratively and transparently. Typical users include data protection and information security officers, compliance professionals, risk managers, participating business teams and management.

Frequently asked questions

Is ComplianceOS a web-based SaaS solution?

Yes. ComplianceOS is provided through the web and does not need to be installed locally on individual workstations. The exact technical and contractual setup is agreed for each deployment.

Can ComplianceOS be used for data protection and information security?

Yes. Both application areas can be managed systematically within the platform. The content and capabilities used depend on the organisation’s requirements and the agreed scope.

Is the software suitable for external data protection officers?

ComplianceOS can support collaboration between external data protection officers and their clients. Required roles, organisational structures and licensing models should be defined during the initial consultation.

Does the software replace professional responsibility or advice?

No. ComplianceOS supports organisation, documentation and governance. Professional decisions and accountability remain with the organisation and its designated roles.

  • Platform

    ComplianceOS and the Robin Data platform capabilities support structured compliance work.

Clarify your next step

Discuss your starting point, responsibilities and priorities with Robin Data.

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