Your way to a extinguishing concept according to DSGVO
The Erasure concept is a central component of the data protection documentation. Our data protection software Robin Data offers the standardized template for implementation.
The Erasure concept is a central component of the data protection documentation. Our data protection software Robin Data offers the standardized template for implementation.
An erasure concept defines in a systematic and standardised way how personal data. in a company are deleted when their retention period has expired. The BDSG-new and the GDPR request the erasure of personal data if:
In these cases, the erasure concept regulates who deletes this data at what time.
A data protection compliant deletion concept consists of so-called deletion classes, deletion periods and deletion rules.
Erasure classes can be imagined like a matrix consisting of data types, the retention period and the start time from which this retention period runs. An erasure period is therefore all data types with the same start time and the same erasure period can be grouped together in erasure classes for the sake of simplicity.
Erasure period is the period after which data types or personal data must be erased. An erasure period results from the start time and the retention period. Erasure periods can result from legal requirements for certain data types. By selecting the data type in Robin Data, not only the retention period is defined automatically, but also the erasure period.
An erasure rule is assigned to each erasure class within your erasure concept. This erasure rule determines whether the erasure class created must be erased on a specific date or as standard.
The pictures on the left side show a sample for the deletion class "logbook".
The special thing about Robin Data is that the data protection software already has thousands examples and templates from the area of data protection. These have been incorporated into the database of our software by the data protection officers and lawyers of Robin Data. You can access these high quality templates. Based on these templates, you can also create your erasure concept, almost as an aside.
The erasure concept is a central component of data protection, because personal data must be erased regularly. Erasure periods can be derived from legal retention periods. Robin Data knows the relevant information from your erasure concept according to DIN 66398:2016-05 without you having to find them yourself. At the push of a button, you can generate your erasure concept step-by-step from your directory of processing activities.
Manage with Robin Data not only the erasure concept, but also very simply e.g. your directory of processing activities or your technical-organisational measures. This way you can implement your data protection documentation with assistance and in a short time.
Deletion periods are derived from legal retention periods. Robin Data knows the relevant information of your deletion concept according to DIN 66398:2016-05 and offers corresponding examples and templates.
Robin Data supports you in the holistic implementation of your data protection documentation, interactive video tutorials guide you through the individual steps.
Our database contains specific Data protection templates for 350 industries, the data protection experts at Robin Data have incorporated their years of experience in a wide range of industries into Robin Data.
In our data protection software Robin Data, you can set up your data protection-compliant erasure concept parallel to the directory of processing activities. This is achieved by importing the corresponding data types directly from the Robin Data database when importing a processing activity. If you now switch to the functional area "Erasureconcept", you can store the data type in the corresponding erasure class. Important contents are filled out automatically on the basis of the data type according to DIN 66398:2016-05 such as the legal retention period and the erasure period . In this way you can implement your data protection documentation with assistance and in a short time.
The points described on this page must be set out in a written document, in particular to comply with the accountability requirement under Art. 5 para. 2 DSGVO. Insofar as the legal requirements under the DSGVO are not taken into account, data protection fines of up to 20 million euros or up to 2 or 4 percent of the total annual turnover achieved worldwide are threatened in the event of a review.
Since aspects of the documentation of the erasure concept such as data types or legal retention periods must be included, this part of the data protection documentation can appear to be particularly complex. Even if the processed data is carefully categorised into data types, the classification of protection classes and the determination of correct legal retention periods poses challenges for data protection officers. For this reason, there is a digital and standardised solution for your erasure concept. Benefit from the preparatory work of data protection experts and lawyers who have carefully incorporated this data into the database of our data protection software Robin Data.
Assisted implementation of your erasure concept and under application of the current legal basis of the GDPR. Learn more about the features of our data protection software by visiting a free software demo.
A Erasure concept is one of them. Even in the smallest package of our data protection software "Forever Free", you can choose from many different already completed Templates and samples and thus also document their deletion concept. Free of charge and without time limit. Complicated Excel solutions are a thing of the past. Register directly free of charge and have a look Examples for your industry.
Then Robin Data is the right place for you. The following options are available to you.
Subscribe to our newsletter and receive information on data protection software and privacy.
Robin Data operates its own online community for data protectionists and people interested in the topic, where questions are answered and current issues are discussed.
Take advantage of the wealth of information in our data protection academy, read our magazine Datenschutz Direkt für Datenschutz-Verantwortliche, listen to our podcast or consult the data protection wiki.
Start implementing your data protection management in compliance with the law today. Register free of charge in our data protection software Robin Data.
Data protection is not easy, but necessary. It doesn't matter if you're a layman or Data Protection Officer, we have made it our business Data Protection Officer to make this path as easy as possible.
Together with the many years of experience of lawyers, data protection consultants and IT experts, a digital co-working space has been created and with it the data protection software Robin Data, with which you can, among many other features, also manage your Erasure concept according to the GDPR.
Selected customer opinions
The software offers a very good structure to systematically deal with all relevant data protection issues. Due to all the templates, the process of GDPR implementation is simplified and time-saving.
At this point we would like to thank you again for the good cooperation.
Bulky topic well described, communicated and implemented.
We work together with Prof. Dr. Andre Döring and are happy to recommend him to others.
Record of processing activities
data protection impact assessment
Erasure concept